General Data Protection Regulation (GDPR)
On the 25th May 2018 the current Data Protection Act (DPA) will be replaced by the new and updated General Data Protection Regulation (GDPR) – meaning the way you manage all information and data within our school will change.
The General Data Protection Regulation (GDPR) is a piece of EU-wide legislation which will determine how people’s personal data is processed and kept safe, and the legal rights individuals have in relation to their own data. It will apply from 25 May 2018 to organisations that process or handle personal data, including schools.
It’s similar to the Data Protection Act (DPA) 1998 in many ways. Most of the differences involve the GDPR building on or strengthening the principles of the DPA.
Data Protection Act (DPA)
The DPA law was passed in 1998, marking a big step forward in the way information about people is legally used and handled. The main purpose of the legislation was to protect individuals against misuse or abuse of information about them. This prevents companies, bodies or businesses selling or passing on information about their customers and staff.
The 6 Principles of the GDPR
Article 5 of the GDPR requires that personal data shall be:
(a) Processed lawfully, fairly and in a transparent manner in relation to individuals;
(b) Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
(c) Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
(d) Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
(e) Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
(f) Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
Article 5(2) requires that:
“the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”
How will King’s Meadow School prepare for the GDPR?
- Ensure staff in our school are aware that the DPA is changing and how it will affect us.
- Audit the information we currently hold and what Data Processing policies are currently in place.
- Review our current privacy agreement and put a plan in place for any changes that are necessary.
- Review our current privacy policies to ensure our procedures cover all the rights individuals have (including how you delete personal data).
- Review how we are seeking, obtaining and recording consent for data processing.
- Make sure we have the correct procedures in place to investigate and report a personal data breach.
King’s Meadow School website will continue to be populated over the forthcoming term to provide all the information you need to know about what data the school keeps and how it is used.